Hosting index

From World Schools Debating Championships

This is a list of all articles about hosting the World Championships:

• Hosting timeline - with suggested milestones for completing key tasks

Contents 1 Bidding to host 2 General organisational issues 3 Budget 4 Sponsorship 5 Accommodation 6 Meals 7 Registration 8 Debate arrangements 9 Schedule 10 Transport 11 Materials to be provided 12 On arrival 13 Information sharing and public relations

[edit] Bidding to host

• Factors to consider before you bid
• Stages of bidding
• The bid document

[edit] General organisational issues

• Organising Committee: roles and duties
• Liaison with the World Championships community:
  • World Schools Debating Council
  • Executive Committee
• Organisational base: office and staff
  • Before the tournament:
• Volunteers
• Patrons and Presidents
• Insurance and liability
• Videoing debates
• Other issues during the tournament:
  • Clear chain of command
  • Communication between key personnel
  • Complaints
  • Emergencies

[edit] Budget

• Projected expenditure:
  • Pre-tournament expenses
  • Tournament expenses
  • Contingency fund
• Projected income
• Cashflow
• Tips for a cheaper tournament

[edit] Sponsorship

• Sources of sponsorship:
  • Governmental:
    • National/state/provincial government
    • Municipal/local government
  • Institutional
  • Foundations
  • Companies
  • Individuals
• Types of sponsorship:
  • Headline sponsorship
  • Day/event sponsorship
  • Themed sponsorship
  • In-kind support

[edit] Accommodation

• Background
• Accommodation options:
  • Hotel
  • Hostels
• Basic amenities required
• Internet access
• Optional extras
• Day-to-day requirements
• Proximate accommodation

[edit] Meals

• Expected level of provision
• Practical considerations
• Dietary requirements
• During free time

[edit] Registration

• Registration system
• Fees and payments
• Inviting countries to compete
• Signed agreements

[edit] Debate arrangements

• Early rounds:
  • Getting schools on board
  • What they must provide
  • Optional extras
  • Information to provide to hosts
  • Getting school students involved in debating
  • Liaison on the day
• Quarter-Finals and beyond
• Publishing results

[edit] Schedule

• General issues:
  • Balancing schedule needs
  • Providing the right amount of time
  • Sabbath
• Scheduling debates
• Judges' training session
• Special events:
  • Opening Ceremony
  • Grand Final
  • Closing Ceremony
  • Receptions
• Excursions
• Evening events
• Free time
• World Schools Debating Council meeting

[edit] Transport

• Getting people to base
• Transport options during the tournament:
  • Hire buses
  • Use public transport
• Timing journeys

[edit] Materials to be provided

• Display materials/stationery
• Written materials to be produced prior to Championships:
  • Souvenir brochure
  • Judges’ marking sheets
  • Official guidelines
  • Tournament schedule
  • Name badges
  • Certificates
  • World Schools Debating Council papers
• During the Championships
• Flags
• Prizes
• Debate equipment

[edit] On arrival

• Welcoming party
• Registration area
• Name badge
• Welcome pack

[edit] Information sharing and public relations

• Newsletters and updates
• Website
• Logo/branding issues
• Maximising media interest
• WSDC website